Security window film bid specifications: a scope template for comparable proposals
A product-neutral outline for writing the request itself, so every installer prices the same openings, product, attachment and closeout.
By Shore Tint & More editorial team · · 9 min read
Key takeaways
- Write the request before you collect bids; comparing bids is a separate step.
- Name the objective and product documents; ask each bidder to state the exact product and document revision.
- Attachment is a line item per opening group. For 3M films, IPA is required for approved break-and-entry applications.
- Ask for tested configuration evidence that matches your glass; don't accept blanket minutes or compliance claims.
- Handle the opening schedule through your officials' approved disclosure process.
How to use this template
This page helps you write a request. The companion proposal comparison guide helps you evaluate what comes back. Fill in each section below in your own document, attach a confidential opening schedule, and send the same package to every bidder. Your organization's purchasing rules govern how bids are solicited and awarded; this template doesn't replace them.
Build the opening schedule with the project brief tool, which works in your browser and doesn't send anything to this site. Your browser’s print command gives a paper copy of this template.
The scope template
| Section | What to write or ask | Responsible party |
|---|---|---|
| 1. Objective | One sentence, e.g. help keep broken glass in place at group A doors. State what is out of scope. | Owner |
| 2. Opening schedule (confidential) | Group openings by type; size, count, glass type if known, frame material. Issue through your approved disclosure process. | Owner, verified by bidder |
| 3. Glass and frame suitability | Bidder to confirm glass type and condition and note openings that are unsuitable or need further review. | Bidder |
| 4. Proposed product | Exact product name, manufacturer and document revision for each group; substitutions only with written approval. | Bidder |
| 5. Attachment | Method and edges attached per group; for 3M films, whether 3M IPA is included where 3M requires it. | Bidder |
| 6. Test configuration evidence | Manufacturer documents for the tested configuration that matches the glass proposed; state differences. | Bidder |
| 7. Protection, access and preparation | Furniture moves, lifts, existing film removal, work-area separation, cleanup. | Bidder, with owner constraints |
| 8. Schedule and cure | Work hours, phases, cure time before the attachment is relied upon, return visits. | Bidder and owner |
| 9. Warranty | Who issues it, what it covers, registration steps and conditions; supply the written terms. | Bidder |
| 10. Exclusions | Everything not included: glass replacement, frame repair, after-hours premiums, permits. | Bidder |
| 11. Submittals and closeout | Data sheets with revisions, attachment record per group, care instructions, warranty registration. | Bidder |
| 12. Purchasing rules | Your quote or bid procedure, insurance certificates, payment terms, deadlines for questions. | Owner |
Why the exact product and revision matter
Product claims live in specific documents that are revised. A bid that says "8 mil security film" can't be checked; a bid that names the product and its current technical data sheet or specification revision can. Ask each bidder to attach those documents. For 3M films, the current documents are listed on our resources page, and the systems page explains how the products differ by purpose. The live 3M S2400 product page is an example of a manufacturer listing to check against the data sheet.
Want a measured opening schedule to bid from?
An assessment records glass, frames and sizes so every bidder prices the same scope.
Request an assessment →Attachment and what claims to accept
3M's January 2025 security film installation guidelines require 3M IPA sealant for windstorm, break-and-entry and explosion-mitigation applications if the selected film is approved for that application, and for spontaneous breakage on single-pane tempered glass. The same document says the films are not bulletproof and not designed to stop intruders. So a bid for a break-and-entry objective using 3M film should show IPA for the openings involved, or explain in writing why not.
Accept only claims tied to a document: the product, the tested glass and the configuration. Reject blanket delay minutes, "meets code" or ballistic statements that aren't backed by a test of the specific assembly. Ballistic-rated systems are a separate category; see security film vs. ballistic glazing. The attachment guide explains why edges belong in the scope.
Sample questions to include
- Which openings, if any, do you consider unsuitable, and why?
- What product and document revision do you propose for each group?
- Which edges are attached, with what product, for each group?
- How long must attachment cure before it is relied on, and what does the site need to avoid during that time?
- Which manufacturer test configuration matches our glass, and how does ours differ?
- Who issues the warranty, and what must we do to keep it valid?
- What will you hand over at closeout?
Handling the opening schedule
Have the responsible purchasing and security officials decide how the opening schedule is issued and disclosed, consistent with your procurement and records obligations. Separate confidential technical details from the public request through that approved process, and describe locations in internal codes, not "unmonitored side door." Request an assessment from Shore if you want a measured schedule prepared on site.
Sources
- 3M Security Window Film Installation Guidelines (Jan 2025)
- 3M Ultra S800 Technical Specifications, Rev. G (Jan 2025)
- 3M S2400 Technical Data Sheet (Apr 2025)
- 3M S2400 product page
- 3M Films (YouTube): Protect Your Building from Break-Ins | 3M Safety & Security Window Film (Nov 18, 2024)
These guides began as AI-assisted drafts from the Shore Tint & More editorial team. Our guides explain product documentation and practical project planning. Manufacturer test claims are linked, and site-specific recommendations require an assessment. Spotted an error? Contact us for corrections.